Funds may only be used to cover costs:
- That address the needs of Ocean County residents and/or works directly resulting from the COVID-19 public health emergency or the resulting economic impacts of COVID-19;
- For goods or services that directly serve those living and/or working in Ocean County, NJ;
- That have already been incurred;
- That have been incurred during the periods that begins on March 1, 2020 and ends on February 28, 2021; and
- That can be demonstrated to be cost reasonable.
*As of June 24, compliance expenses will be considered, to see what is applicable, go to Program Eligibility Requirements - Public Health Orders Compliance Expenses.
| Service Category | Examples of Eligible Expenses | Examples of Ineligible Expenses |
|---|
| Costs related to administering COVID-19 tests | All reasonable costs necessary to establish and operate a COVID-19 testing facility including costs for staff time to operate the site and conduct the testing including medical equipment, refrigeration, reagents, transportation of tests, costs related to medical waste disposal, and related costs. | All operating costs in the budget as of March 27, 2020. Purchase of vehicles | | Costs for transportation related to COVID-19 response program implementation | Millage reimbursement or costs for vehicle rentals during the period between March 1, 2020 and February 28, 2021. | Purchase of new vehicles | | Food related expenses | Food pantry costs for food purchases in excess of normal purchases to address increased COVID-19 driven demand, Costs for providing meals to essential workers, Costs for additional distribution of food assistance (see transportation service category) | Food expenses that were budgeted as of March 27, 2020 and costs to operate the program at prior year levels. | | Financial impacts | N/A | Revenue Replacement | | Technology | Technology purchased specifically to comply with public health and safety requirements and facilitating remote work to comply with COVID-19 social distancing requirements including, but not limited to, laptops and software licenses for new telework capacity.
Costs to purchase necessary technology (e.g. computer) for a new position necessitated by the creation of a new program area or necessary for a position that has been reassigned due to a significant increase to an existing program responding directly to COVID-19 for which existing technology is insufficient to meet the requirements for the provision of COVID-19 related services. | Technology purchased to replace existing technology that has reached its end of life; technology budgeted by the organization as of March 27, 2020. | | Case management | Payroll costs for staff to provide case management to individuals navigating COVID-19 assistance resources | Payroll costs for staff to provide case management to individuals as part of the normal services provided by the organization | | Personal Protective Equipment (PPE) | PPE for use by the applicant non-profit's employees and volunteers | PPE for distribution to other entities | | Operations | Costs to comply with public health orders, stay at home orders, and social distancing requirements.
Staff time managing eligible COVID-19 program work, - Costs to rent cold storage trailers to increase capacity to address increased demand on food pantries, - Costs for workstations for new staff hired due to COVID-19 | Costs budgeted as of March 27, 2020 including rent for space for the general operations of the non-profit, utilities, furniture, and capital improvements. | | Payroll costs | Payroll costs for individuals who were not on payroll as of March 1, 2020 and who were hired to work primarily on COVID-19 response, - Payroll costs for individuals who were reassigned to COVID-19 response job duties and responsibilities (must be documented), - Payroll costs for new temporary staff brought on to assist with the COIVD-19 response | Payroll costs related to vaccine distribution (due to the availability of other funding sources) |
Ineligible Expenses:
The Ocean County COVID-19 Response Non-Profit Program is designed to provide financial assistance to certain non-profit organizations working in the community that are providing services, resources, and support to the community to directly address the needs resulting from the COVID-19 public health emergency. The program is intended to fund support services in the community, not to address losses in revenue for non-profit organizations resulting from the pandemic.
In addition to the ineligible expenses listed above, ineligible expenses broadly include:
- General operating expenses for the non-profit,
- Capital or infrastructure improvements that would have been incurred by the organization were it not for the COVID-19 public health emergency (e.g. building maintenance costs),
- Costs for which the non-profit has already received assistance (e.g. federal loan or other disaster assistance)
If a non-profit is working in multiple communities, only those expenses attributable to meeting the needs of those living and working in Ocean County are eligible. The portions of expenses being used to meet the needs of communities outside of Ocean County are ineligible. For costs that address needs across multiple communities, eligible costs are limited to the costs for the portion of the work addressing the needs in Ocean County (eligible costs may be calculated as a percent of the overall program costs if adequate documentation is provided to support the calculation of the portion of the program meeting Ocean County needs).
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